Below are the minutes of the meeting held to discuss the implementation of the new access system. As recommended previously, there will be a two-week review process by residents. Let us have your feedback over this period.
Minutes of the Glenmarie Cove Residents’ & Owners’ Association (GCROA)
Held at Sri Santai on 6th June 2012 10.00 am
GCROA Glenmarie Cove
Santok Singh Balachandran
Jeff Harris Gunasegaran
The meeting was called by GCD to familiarise GCROA with the operation of the new Security Barrier and a demonstration was carried out at the Boat Security Gate. Guna stated that the access card is designed to work in fairly close proximity to the new reader but could operate from up to a metre away. A number of tests were carried out. Firstly, Santok drove up to the reader and demonstrated that, with the car window down, it was easy to wave the card and open the barrier. He then tried the test with the car window up. In this case the car needed to be quite close to the reader for the barrier to open. We were told that this operation will depend on individual car windows and if they are tinted or not.
Guna informed the meeting that a number of security cameras will be placed around the gate and the images from them continuously recorded. One of these cameras will be close to the reader in order to capture an image of the driver. Nicky Teh observed that if the car window is up as a driver approaches the gate, there are strong reflections in the window and the image on the new camera may not be good enough to identify the driver. For this reason it was agreed that residents will be requested to wind down their car window when using the new access card. Guna stated that a rain cover will be constructed in this area, suitable for guards to walk across to the second lane and high enough for trucks and fire vehicles to pass through.
Back at Sri Santai, a discussion took place on the Notice To All Residents that is about to be sent out, relating to the new access system. Friday 8th is the target date for leter distribution, with Monday 11th as the first day for collection of new cards. Guna stated that the notice will be similar in form to the one that was sent out regarding car stickers, with certain conditions being the same. He stated that:
- Residents with old barrier access devices should bring these along and that new access cards will be swapped one for one with no charge.
- For bungalow residents without old devices, the first three new access cards will be free
- For semi-D residents without old devices, the first two cards will be free
- Additional new access cards will be charges at 50RM
- Replacement of lost access cards will be charges at 50 RM
A discussion took place on limiting the total number of access cards allowed to any one household. Various opinions were expressed by GCROA members present. Finally it was proposed that the following statement be included in the notice:
Households will be limited to a maximum of 6 access cards, unless the owner can demonstrate that he has adequate parking space for more than six cars within the boundaries of his property.
Albert Mok stated that CGD should enforce the rule that cars must not be parked haphazardly or so they are blocking other resident’s property.
Guna stated that the barrier system includes a back up battery that will take over in the case of power failure. He also informed the meeting that, as soon as the new system is put into operation, residents will be informed that if they do not have a new access card they will have to use the visitors lane for entrance. In this case they should identify themselves as a resident to be allowed access.
Bala asked when GCRO reps were available to jointly meet JKR regarding road humps. Santok stated that this meeting should proceed as soon as possible this week. Guna stated that he will try and arrange the meeting for 7th or 8th June.